Tuesday, 15 February 2011

Creating a custom Font Theme in PowerPoint 2011 Office for Mac

UPDATE: If you have PowerPoint 2016 for Mac please check here on how to update theme fonts: http://bit.ly/1TmDX1r

If you have PowerPoint 2011 please see below:

I wanted to create a custom Font Theme for a presentation template I was building but PowerPoint didn't have an option to create one. I was using a Mac and Office 2011 so i couldn't download the Theme Builder.

If you are on a PC you can download the theme builder here: http://bit.ly/gTH2nP

Powerpoint allows users to create their own custom Colour Themes - which was handy but not what I wanted to change. Anyway after a bit of research into XML files I found a way to create a custom Font Theme.

To do this for yourself you will need to know a little XML and you will need an XML editor of some sort.

I used Komodo Edit, you can download it from their website here: http://bit.ly/dSYJ8J

I have created a video to walk through of the Steps below, sorry there is no sound:



Step 1

You need a current Font Theme XML file.

You can copy the code below and paste it into your XML editor and create your own XML file
OR
You can do a search for "office 2.xml" in the applications folder
OR
You can go to: Applications/Microsoft Office 2011/Office/Media/Office Themes/Theme Fonts/Office 2.xml

Copy the file on to your desktop, this will ensure you still have the original file if you make a mistake.

Here is the XML file you can copy, when using Komodo Edit create a new File from Template and select XML file:


<?xml version="1.0" encoding="utf-8" standalone="no"?>

<a:fontScheme name="Office 2" xmlns:a="http://schemas.openxmlformats.org/drawingml/2006/main">

<a:majorFont>

<a:latin typeface="Calibri"/>

<a:ea typeface=""/>

<a:cs typeface=""/>

<a:font script="Jpan" typeface="MS ゴシック"/>

<a:font script="Hang" typeface="맑은 고딕"/>

<a:font script="Hans" typeface="宋体"/>

<a:font script="Hant" typeface="新細明體"/>

<a:font script="Arab" typeface="Arial"/>

<a:font script="Hebr" typeface="Arial"/>

<a:font script="Thai" typeface="Cordia New"/>

<a:font script="Ethi" typeface="Nyala"/>

<a:font script="Beng" typeface="Vrinda"/>

<a:font script="Gujr" typeface="Shruti"/>

<a:font script="Khmr" typeface="DaunPenh"/>

<a:font script="Knda" typeface="Tunga"/>

<a:font script="Guru" typeface="Raavi"/>

<a:font script="Cans" typeface="Euphemia"/>

<a:font script="Cher" typeface="Plantagenet Cherokee"/>

<a:font script="Yiii" typeface="Microsoft Yi Baiti"/>

<a:font script="Tibt" typeface="Microsoft Himalaya"/>

<a:font script="Thaa" typeface="MV Boli"/>

<a:font script="Deva" typeface="Mangal"/>

<a:font script="Telu" typeface="Gautami"/>

<a:font script="Taml" typeface="Latha"/>

<a:font script="Syrc" typeface="Estrangelo Edessa"/>

<a:font script="Orya" typeface="Kalinga"/>

<a:font script="Mlym" typeface="Kartika"/>

<a:font script="Laoo" typeface="DokChampa"/>

<a:font script="Sinh" typeface="Iskoola Pota"/>

<a:font script="Mong" typeface="Mongolian Baiti"/>

<a:font script="Viet" typeface="Tahoma"/>

<a:font script="Uigh" typeface="Microsoft Uighur"/>

</a:majorFont>

<a:minorFont>

<a:latin typeface="Cambria"/>

<a:ea typeface=""/>

<a:cs typeface=""/>

<a:font script="Jpan" typeface="MS ゴシック"/>

<a:font script="Hang" typeface="맑은 고딕"/>

<a:font script="Hans" typeface="宋体"/>

<a:font script="Hant" typeface="新細明體"/>

<a:font script="Arab" typeface="Times New Roman"/>

<a:font script="Hebr" typeface="Times New Roman"/>

<a:font script="Thai" typeface="Angsana New"/>

<a:font script="Ethi" typeface="Nyala"/>

<a:font script="Beng" typeface="Vrinda"/>

<a:font script="Gujr" typeface="Shruti"/>

<a:font script="Khmr" typeface="MoolBoran"/>

<a:font script="Knda" typeface="Tunga"/>

<a:font script="Guru" typeface="Raavi"/>

<a:font script="Cans" typeface="Euphemia"/>

<a:font script="Cher" typeface="Plantagenet Cherokee"/>

<a:font script="Yiii" typeface="Microsoft Yi Baiti"/>

<a:font script="Tibt" typeface="Microsoft Himalaya"/>

<a:font script="Thaa" typeface="MV Boli"/>

<a:font script="Deva" typeface="Mangal"/>

<a:font script="Telu" typeface="Gautami"/>

<a:font script="Taml" typeface="Latha"/>

<a:font script="Syrc" typeface="Estrangelo Edessa"/>

<a:font script="Orya" typeface="Kalinga"/>

<a:font script="Mlym" typeface="Kartika"/>

<a:font script="Laoo" typeface="DokChampa"/>

<a:font script="Sinh" typeface="Iskoola Pota"/>

<a:font script="Mong" typeface="Mongolian Baiti"/>

<a:font script="Viet" typeface="Times New Roman"/>

<a:font script="Uigh" typeface="Microsoft Uighur"/>

</a:minorFont>

</a:fontScheme>


Step 2

You can now edit the XML.

You will only need to edit two parts:

Change 'Calibri' to the font you wish to use for the Heading text.


<a:majorFont>

<a:latin typeface="Calibri"/>


AND

Change 'Cambria' to the font you wish to use for the Body text.


<a:minorFont>

<a:latin typeface="Cambria"/>


Step 3

Save your XML Font Theme to:
[your username]/Library/Application Support/Microsoft/Office/User Templates/My Themes/Theme Fonts

Step 4

Now when you open PowerPoint you will see your custom Font Theme available.

You can see the one I created shown in the screenshot below:

41 comments:

  1. Thanks! This helped my a lot. A LOT. It was a pain that I had to use an ugly Asian font that Microsoft have carelessly chosen.

    ReplyDelete
  2. Hi @Chol, really glad this helped you :o)

    ReplyDelete
  3. Thanks Kunji, just what I was looking for!
    Am I right, that this custom theme xml file must be in the Theme folder on every computer for the user to use it?

    ReplyDelete
  4. Hi Kunji

    You provide us a great material for fonts with code. i have a little bit idea about xml code.


    Lyssa
    Buy Fonts

    ReplyDelete
  5. @Jesper Yes you'll need to put the custom xml on each computer you want to use the theme on.

    Let me know how it's working for you.

    ReplyDelete
  6. Hey Kunji,

    I can't seem to find the location:

    [your username]/Library/Application Support/Microsoft/Office/User Templates/My Themes/Theme Fonts

    I can't see the library folder in "username". I can find it in shared. I have put it in shared and it doesn't work. Any tips? Can i unhide hidden folders?

    ReplyDelete
  7. Hi @DC81,

    The [your username] folder is the folder for your profile, so on my mac it is Kunji/Library/Application Support/Microsoft/Office/User Templates/My Themes/Theme Fonts.

    On my mac I click on the Macintosh HD on the desktop and I can then see my folder called Kunji under Places on the left hand side column.

    Hope this helps :o)

    ReplyDelete
  8. No luck with the save location here either. Lion doesn't give me a MacHD on the desktop, and neither does it show the library folder under [username]. Grr

    ReplyDelete
  9. @skander it shows you here where to find the MacHD in Lion: http://bit.ly/v1FmNQ

    Hope that helps :o)

    ReplyDelete
  10. awesome!!!!, worked beautifully. and you're very good at showing how easily it can be done. love it.

    ReplyDelete
  11. @Bohnulus glad I could help :o)

    ReplyDelete
  12. To see user library folder select computer in finder windows untill user name is listed. Click "Go" on the finder tool bar again while holding option or Apple. Library will popup.

    ReplyDelete
  13. Brilliant ! Thanks !
    The only thing is that on Lion you should save it to this folder

    Applications/Microsoft Office 2011/Office/Media/Office Themes/Theme Fonts

    ReplyDelete
  14. Thanks for the info, been looking for something like this for quite a while... Any idea how to use bold version of a font? I want to use "Helvetica Neue" for my major font, however none of the existing templates use a bold-face font (few do but those seem to be defined as a separate font instead of a bold version of an existing font, e.g. "Arial Rounded MT Bold")

    ReplyDelete
  15. You just saved me and my MACs reputation :)

    Thanks a lot!

    ReplyDelete
  16. Good job with the post!
    Thanks a lot!
    go to market plan example

    ReplyDelete
  17. This is really helpful, thank you, but I'm still having a few difficulties. I've created my custom font theme and it appears in the Theme Options palette. I've applied it to the master slides but if I draw a text box, it still uses Arial. How do I stop this? I'm using Open Sans, a free google font. I'd like it to automatically use this font.

    ReplyDelete
  18. Does this work if you send a presentation with custom font theme to a PC.
    Can the XML-file be used on a PC too? If so where do you put it?

    ReplyDelete
  19. Find a friend with a PC. Open the presentation template, then create a new theme. Then take the file back onto the Mac.

    Sometimes you get sick of justifying Microsod's policy of making the two versions incompatible.

    ReplyDelete
  20. I have gone through all the steps but I get a spinning 'loading' graphic in PowerPoint under "Custom" when I click on the Theme > Fonts menu. Does the font file need to be installed in a particular location on my system? I am using the font Lato, which is not a System Font or Microsoft font.

    ReplyDelete
  21. Hey Jacqui,

    Make sure the font is installed on your system. You also need to check that your using the correct font name...i'm not on my Mac at the moment so I can't check...will check it out tomorrow and get back to you

    ReplyDelete
  22. @Jacqui

    So I downloaded Lato and installed the fonts on my Mac and tested it - it does work you need just to specify which Lato font you want to use. I used Lato Regular for Headings and Lato Light for the Body. Worked fine. Let me know how you got on.

    ReplyDelete
  23. Thank you so much. I completed the tutorial, but have a mac - so I went to the folder containing all the xml font themes, duplicated one of the xml files - changes the minor and major fontfaces and YAH it works. when I click on a chart - my new fontset is used - this is super helpful - well done!!
    Anni

    ReplyDelete
  24. Hi - I'm trying to get this to work for my PPT 2016 for mac. I've saved down the file here: /Library/Group Containers/UBF8T346G9.Office/User Content.localized/Themes.localized/Theme Fonts
    Restarted PPT but the fonts aren't showing up within the template fonts. Would really appreciate your help...
    Miriam

    ReplyDelete
    Replies
    1. Hey Miriam PPT 2016 is different to 2011...it works more like it does on a PC and you can create themes directly in Powerpoint - check here for help:

      https://support.office.com/en-us/article/Customize-and-save-a-theme-in-PowerPoint-2016-for-Mac-f0ebeb07-2ee4-45b8-a977-ffbda951baff

      Delete
  25. Just FYI - PPT 2016 does not allow custom font treatments. Currently exploring a solution.

    ReplyDelete
  26. Dear Kunji,

    Actually there is same problem between PPT2010 and PPT2016 about set them font themes.
    In 2016 version, there is no way to custom the font but using the XML. However, I can't not find the folder like you listed above, I hope that you can figure out the new way to custom the font on 2016 version because I'm gonna die now with this issue :)))
    Anw, thank you so much for a concise tutorial like that and your enthusiasm to answer people's questions until now.

    ReplyDelete
    Replies
    1. Font themes are now stored in "/Applications/Microsoft PowerPoint.app/Contents/Resources/Office Themes/Theme Fonts". They seem to use a different standard though (one xml file per theme).

      Delete
  27. Somebody who need windows key click: www.vanskeys.com to got. here i got a working key on my windows about activator. and after i used my windows works properly. hope it help you.

    ReplyDelete
  28. May I tell you that I love you? Because I do. Thank you!!!

    ReplyDelete
  29. Thank you! Thank you! Thank you! Finally, information that truly helped! Oh, and did I tell you Thank you?

    ReplyDelete
  30. How do you select a font weight within the family? Currently not picking up the font family name, so thought I might need to define the weight. e.g. 'regular'? thanks

    ReplyDelete